An important part of being a teacher is to track the attendance of students. However, this is time-consuming and reduces the teaching duration as well as the teacher’s productivity. Therefore, to eliminate such tasks and enhance productivity, educational institutes all around the world are implementing the attendance management system.
Attendance management systems track the attendance of the students and help teachers maintain class decorum and note student punctuality. Moreover, educational institutes can also prevent ex-students and dropout students from using this management system. Teachers and school principals can understand the average percentage of students attending school each day in a year. If they see a reduction in attendance, they can formulate rules and regulations to encourage students to attend classes and complete their education.
In this blog, we will tell you the benefits of the attendance management system.
Advantages of the attendance management system
The attendance management system helps the teachers in recording and tracking the attendance of students. The system also aids the educational institute administration to keep track of the teacher’s attendance. The automated system contains the following advantages:
If you remember, your teacher used to call out names for attendance purposes. However, this is an extremely time-consuming procedure and teachers could not plan the sessions well. As a result, it impacted classroom teaching time as well as broke the teacher’s concentration. The attendance management system is extremely time-efficient as teachers no longer have to mark attendance in physical books.
2. Report formation
Attendance reports cannot be generated due to manual recording of attendance. Teachers will not be able to spot any trend in attendance. The manual recording does not take into consideration the time of the attendance. As a result, they cannot understand the punctuality of students and other crucial metrics. In contrast, the attendance management system provides handy reports to help principals and admins make better decisions.
3. Attendance notification to parents
The system notes absenteeism and punctuality. It uses biometric data to capture attendance in real-time. If a student does not attend the class, the system sends an instant notification to parents. Parents can access the notification through the school management app or their email id.
4. Improved punctuality
The school management system allows teachers, principals, and administrators to keep a track of students’ attendance. Due to the system, the teachers do not have to carry registers anymore, thus reducing their physical burden. In addition, parents are provided with parents portal pr attendance notification where they can check the attendance report of their ward whenever they want. The management system also notifies parents if their child misses classes on any specific day. When teachers and parents have access to the attendance data of pupils, students are more likely to attend more lectures. As a result, it improves their punctuality and makes them more disciplined.
5. Stakeholder coordination
The system is essential for improving relations among the stakeholders including parents, teachers, and school management. The attendance management system eliminates workload for the administration. Additionally, it eliminates the need to track attendance manually. The system can provide real-time data regarding the student’s attendance.
The attendance management system is extremely efficient and works properly irrespective of its size. The software works efficiently for small and large schools. School administration can use analytics to know teachers' and students' details like the number of sessions attended, absence details, and overtime. Further, the graphical reports will help analyse the statistics better and implement effective decision-making.
7. Staff attendance management
The attendance management system is not only for students but also allows the school administration system to record the attendance of their staff members. The system effectively manages the attendance of everyone related to an educational institution. Moreover, the system also allows the school/college administration to track the leaves taken by the faulty. They can permit, reject or extend the leave application.
The software runs smoothly on various devices. School administration can download attendance reports to make better decisions and analyse the statistic on class attendance and dropouts. This system ensures that only authorized faculty and students are allowed to enter the campus premises. The attendance management system improves security on the school campus. This system provides assurance to parents as they don’t need to worry about their ward’s security.
9. Reduces errors
Recording attendance manually may introduce errors due to teachers providing wrong inputs when recording attendance. In addition, students can provide proxy attendance. Higher grade students can easily trick their teachers and provide false information on their or their friend’s attendance. Fortunately, attendance management systems can eliminate proxies or tamper with records. Moreover, attendance management systems do not involve paperwork; therefore, the chances of errors are negligible.
The attendance management system is extremely user-friendly so it can be accessed by the teachers. Moreover, the software makes the process of report generation, data storage, and data recovery secure and fast. With the aid of the system, teachers can generate reports anytime. Through the attendance management system, teachers formulate the reports on a daily, weekly, and monthly basis.
Attendance management has been an important part of ERP software. Schools and other educational institutions must try this system to understand its importance and how it can reduce their workload. The above-mentioned are some advantages of using an attendance management system. This system is extremely significant for every stakeholder in the educational organization. The attendance management system gives equal benefits to teachers, students, parents, and school administrators.