top of page

A School Management System's Key Features


A school management system is a platform that has been built for the digitalization and automation of an educational institution's numerous academic and administrative functions. Such software will play an important part in a school's data management system, allowing jobs involving mass data management to be completed quickly and flawlessly.

A School Management System's Key Features
A School Management System's Key Features

It would be fantastic if the best school management software was available for all parties involved:

Parents will have the option of tracking their children's academic development.

It can be used by teachers to make the process of conducting online classes considerably easier.

The school administration can easily keep track of online payments and other school-related activity.

Students can communicate with all of their classmates at any time and from any location.

A well-designed school management software can assist minimise staff strain, save time for both instructors and pupils, improve data security, and save school administration costs. All of this will eventually improve the educational institution's cost-effectiveness and productivity.

Some of the qualities that the best school management software should have are listed below Good school administration software should include the following features:

Information for Students

Teachers can access the student database to obtain basic information about their students, such as:

Family information is addressed in the grades.


Achievements in Homework Discipline, and so on

Using effective school administration software, almost all information about pupils may be quickly accessed. In addition, the administration can enter information on the kids' medical histories, accounts, invoices, and so on. When student ID cards are converted to smart cards, access to information about a specific student becomes easier than before.

Information for Teachers

It is not enough to have a large student database; there should also be a large and accessible database dedicated to teachers. It must be simple. to access a specific teacher's class schedule, conveniently file reports, and use their database to keep all of the information about class timings, student progress, and classroom activities in one location. The following are some of the benefits of having such a system:

Teachers can access their information linked to school, classroom, and/or student activities by logging into their database.

Using the school administration software, practically all of the information about the class can be duly updated, classroom reports and forms can be filled out with relative ease.

Once the students' reports have been filed, teachers can easily tell their parents.

Attendance Control

Attendance management is an important aspect of classroom management that requires teachers to devote a significant amount of effort at the start. Keep a consistent record of all the pupils who are present or absent in class on any given day. It might be challenging for teachers to handle the entire process of taking attendance and accurately documenting it. Furthermore, manually recording attendance leaves possibility for error on the part of the teacher. Teachers app, on the other hand, provides a viable attendance management software solution that makes teachers' lives lot easier. Worrying about mistakes while recording attendance and keeping track of accurate student information has become a thing of the past with teachers app.

Assignments and tests available online

Because every part of education is becoming increasingly online, it is only natural that evaluations and assignments be evaluated in the same way. Teachers may also If a student need it, provide them individually tailored assignments based on their level of understanding. Overall, it makes the process of assigning and assessing assignments and exams exceedingly simple and straightforward for both teachers and students. Teachers can generate rapid assessments for their students using teachers app pool of over 20 lakh+ pre-made questions!

Creating Report Cards

A report card is a visual depiction of a student's hard work over the course of a year and is the most awaited report of a student's academic year. Teachers and school administrators, on the other hand, find it to be a time-consuming obligation. That's where school administration software comes in. Through the use of an interactive database, school management software can assist school administrators and instructors in streamlining the process of generating report cards. The database automatically completes the report card based on the available information about the class's performance, attendance, and student results. Teachers can evaluate the report before finalising it and approving the report card, which is then made immediately available to parents and students.

System for Managing Fees

A school management system must also include this feature. Fee management is one of the most important aspects of a school system's proper operation, and any obstacles that get in the way can be disastrous Financial stability of a school is harmed. Managing receipts and due payments, tracking various types of fees before applying them to the correct student, preparing bills, and so on can be a time-consuming and difficult process if you don't have the right software to handle these various functions, which are frequently required to be done at the same time. A strong fee management system is essential in this situation. Teachers app provides one of the best fee management software systems available, with various fee categories, fee instalment management, timely notifications, and more. This makes the entire fee payment process totally painless for both parents and the school administration.

The Role of Educational Administration in Schools is a recommended read.

Admissions Administration

Another area is admissions management where school management systems have the potential to revolutionise education Putting all of that data into a system may now easily replace hoarding bundles of files. This strategy allows the administration to quickly access data as needed. Such software is capable of smoothly managing both old and new student registration and admission processes. This software can eliminate potential problems caused by human mistake and differentiate between new and old pupils based on the information provided.

Transport Administration

Keeping track of a school's transportation system is critical for assuring the safety and security of students at all times. Schools can maintain track of the route followed using a good transportation management system. by each individual student Another benefit of such a system is that it keeps track of pupils who have chosen school transportation but have not been given a route. It ensures student safety by determining whether or not a student is present on the bus and then reporting to their parents.

Yearly Calendar Planner for Schools

An academic calendar is one of the most basic requirements of good school management software since it keeps all stakeholders informed about upcoming activities throughout the academic year. Meetings, seminars, exam schedules, and assignments are just a few examples. Having a comprehensive school yearly schedule planner ensures that no one is forgotten about upcoming events An intuitive user interface

Any software must have an intuitive and well-designed user interface in order to function properly (UI). The user interface should be built in such a way that even someone with no prior computer experience can understand it and use the system with minimal training. Additionally, the programme must be adaptable to the school's needs.

Communication with the parents

The parent app provides parents with unprecedented levels of control over their children's academic success. It is multilingual and user-friendly. Parents may even keep track of numerous wards at once without having to switch apps.

Keeping track of the library It used to be difficult to keep track of which pupils had stolen which books, but that is no longer the case. Library management systems are an important aspect of school administration systems since they significantly minimise the workload of librarians. Teachers app provides an effective library management system that allows super admins to easily add new resources and maintain the existing database. It's now possible to manage, track, and complete library tasks and activities with only a few clicks.


These are some of the most important characteristics of a school management system that make school administration considerably easier and more convenient. Teachers app is a smart and cutting-edge school management software solution that can handle all of your school administration requirements to make the life of all stakeholders easier.


Teacher Community of Bodhi AI

Start your classes online in just 2 minutes. Empowering teachers/ coaching/ school to teach the way new India learns. We help teachers to conduct online classes and create a best learning app.

whatsapp (1).png
bottom of page