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Benefits of ERP system in educational institutes

With a shift in lifestyle from offline to online, parents and student finding comfort in the online classes. These changes have immensely impacted the education industry, but educational institutes have coped up by digitalisation. Educational institutions are ready to become smart and serve better in this dynamic environment. However, these changes are better adapted by adopting ERP software.

Various educational institutes must implement institute ERP software to manage and control their ongoing activities. The software lessens the administrative and non-administrative workload and helps them focus on their core activity of providing quality education. School ERP software provides a comprehensive solution for educational institutions. It reduces manual efforts by automating the processes. The software can take care of new admission, inventory and hostel management, student and employee information, and lots more from one place.

Benefits of ERP system in educational institutes
Benefits of ERP system in educational institutes

School ERP software offers various benefits to educational institutions. Some of the significant benefits are:

Management of Attendance

Teachers do not have to call out names and mark attendance manually. Now, ERP can manage and takes care of such tasks. As a result, teachers can save a lot of time and invest that time in teaching and enhancing productivity. Besides recording student and teacher attendance, this system can maintain records for administrative purposes. School administration can use the ERP to maintain and track leave applications, arrival and departure times.

Data availability

The ERP system help the teachers, parents, students, and other stakeholders to access data in real-time. The software helps them understand the current situation in the institution. They know exactly what is happening within the school premises.

Management of Data

Everyday a lot data is being generated in an educational institute. With ERP software, schools do not need to record the data manually. They can reduce or eliminate the use of files and other bulky registers due to the software. Data management is a cumbersome task for teachers and other administrative staff but educational institutions can aid and quicken the process for them by adopting school ERP software.

Enables inquiries

Admission enquires is a difficult and challenging task to manage for the administration. This can divert focus and reduce productivity of the workforce. As a result, they need a system to take care of abundant admission inquiries. ERP software simplifies the process of admission management by automating the inquiry process. The system also showcases the exact status through a special dashboard.

Reduction in paper work

A lot of paperwork is generated during the functioning of an educational institute. Schools can reduce their paperwork by adopting ERP software. The software automates the process of sorting out the admission forms, submitting the offline application form, and generating receipts. The automation and digitalization of all these processes reduces paperwork and helps institutes decrease their operational costs.

Track Fees

ERP software allows the educational institutions to manage fees related aspects. Through this software, fees management has become digital. This also enables the schools to notify parents on late fee submission and allows multiple payment options to pay the fee. For example, parents can use cards, wallets, and online payment systems to pay the fee. With ERP, fees management has become easier.

Facilitates Communication

ERP system facilitates communication between the parents, teachers, principals, and other staff members. The software improves transparency and helps teachers connect with parents in real-time. Now, parents do not have to fix an appointment or meet the teacher physically. Timing will not become a barrier. They can reach out to teachers to understand their child’s behavior and performance in the classroom.

Test Management

An educational institute consists of many students and therefore, managing tests for students is a challenging task. Moreover, it requires effort and planning to create a peaceful examination environment for students. Using ERP software, educational institutions can conduct online examinations and tests outside the classroom boundaries. As a result, students are able to attend scheduled examinations from any location.

Generation of mark sheet

Through ERP, educators can create and customize mark sheet which can be accessed anytime and from anywhere. Moreover, it is completely digitalised and thus, saves paper as parents and teachers can share the report card as a PDF.

Management of hostel aspects

Hostel takes up a huge part of the work for an educational institute. Through the ERP system, workload related to hostel can be reduced and responsible authorities can effectively managing hostel applications, registration forms, room allotment, and mess payment management.

Elimination of repetition

Teachers can get rid of monotonous and tiresome manual tasks by adopting ERP software. However, they require proper training before starting their work on this software.


ERP software is extremely important for educational institutes. These are some of the significant advantages offered by school ERP software. With the help of ERP, digitize your institution and become future-ready


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